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Information for Authors

Proceedings of the Yorkshire Geological Society

Key points | Submission | Page format | Colour charges | Open access | Refereeing and editing | Production | Offprints | Keeping in touch

Key points to consider before you submit

Preparing your paper

Guidelines for preparing text and illustrations can be found in the box to the right of this page. Those apply to all GSL publications. Detail of page size, colour and OA costs, which are specific to this journal are below.

Language

We welcome papers from authors in all countries, but if you are not fluent in English please seek assistance before submission. There are resources to help ESL authors here, some of which are written in other languages.

Ethics

We expect all authors, reviewers and editors to comply with the Geological Society of London’s Code of Publishing Ethics. Please ensure that you have read, understood and complied with this, particularly the sections on authors and sample collection. You will be asked to confirm this when you submit your paper.
Submission or publication elsewhere is not acceptable while your paper is under consideration for PYGS. Dual submission and publication are serious breaches of widely accepted publishing ethics.

Publishing agreement and terms of use
If your paper is accepted you (or your employer) will be required to grant the Publisher an exclusive licence to publish and accept the terms and conditions for use of your final PDF.
  • You can reuse your figures and data without permission
  • You can post your original version at any time
  • You can post the refereed manuscript version 12 months after publication
  • You can pay to make your paper Open Access (see below)
  • You cannot post the final PDF or proofs at any time unless you have paid for Open Access
More information on the licence can be found here 

More information on reusing your material can be found here 
ORCID
If you have not already done so, we encourage you to register for an ORCID iD. You can use your iD to log into our submission system and many others. More information can be found on the ORCID website.

Submission

All submissions to PYGS should be made online; the website will be launched in 2017. In the meantime, please email manuscripts to Steve Donovan: Steve.Donovan@naturalis.nl

Once launched, full instructions and a tutorial can be found within the site.

Before submitting a manuscript, it is recommended that you have the following to hand:
  • all authors' first, middle names/initials and last names 
  • all authors' email addresses 
  • manuscript files in Word or RTF formats 
  • tables in XLS, CSV or DOC formats
  • figures/images in TIF, EPS, PDF or JPG formats (see note on file size)
  • supplementary data files 
  • covering letter (which the referees will see) 
  • abstracts of any related papers that you have in press 
It is a good idea to put all your files in one folder.

Note that there is a file-size limit of 5 MB to keep the merged PDFs manageable for editing and review. If your files are bigger, please make smaller versions for review and we will request the high-resolution files off-system when your paper is accepted.


The submission package will guide you through the processes for submitting your files and confirmation/approval.

Papers should be arranged as follows:

  • Title: brief and specific; followed by name(s) and address(es) of authors(including email address of corresponding author)
  • Abstract: this must be intelligible without reference to the paper, and should not exceed 200 words. Figures are not allowed in the Abstract
  • Main body of paper: subdivided into 1st, 2nd and 3rd order headings; omit heading 'Introduction'
  • Acknowledgements (and funding
  • Appendices: see Supplementary Data 
  • References: in full; authors' names must be keyed as capitals and lower case
  • Tables
  • Figure captions 
  • Figures (5 MB maximum) in separate files

Page format

Please submit the paper as single column double-line spaced text, line numbers down the left hand side are useful for reviewing purposes. Place every Figure and Table on separate pages along with the accompanying caption.

In the final typeset version the main text is in double column format. Final printed page size: 297 mm deep by 210 mm wide. Maximum final size of illustrations: 254 mm deep by 176 mm wide. Single column width: 84 mm. Mid-width figures (caption at side): 120mm. Number of words per page: 1000.

Colour charges

Colour printing incurs extra costs, and like most publishers, we pass these costs to authors in order to keep the subscription price as low as possible. Society subscription prices are much lower than those of many commercial publishers.

For PYGS the cost to authors is £460 for the first figure within a paper, then £80 for subsequent figures within the same paper.

You can, of course, have colour in the online version at no cost provided that we can use the same file for printing in black and white (i.e. we can just switch the colour off in the print version).

Open Access publishing

Authors may choose to make their article fully Open Access (sometimes called ‘Gold Open Access’) on payment of an Article Processing Charge. For Proceedings of the Yorkshire Geological Society the APC is £1000/$2000. There is a 50% discount for articles where all the authors are at a research institution in a developing country. More information on the Society’s policy can be found at www.geolsoc.org.uk/open-access.

You do not need to pay until after your article is accepted. You will be sent a form with payment information shortly after your article is accepted.

If you require Open Access but cannot pay the APC, the Geological Society also supports ‘Green Open Access’, where you can post your final post-refereed version of the article to a website or repository 12 months after the online publication date.

Authors must not post a typeset proof or final version to any website or repository unless the article is fully Open Access.

Refereeing and editing

PYGS aims to review and publish papers as rapidly as possible.

The scientific editor will send your paper to at least two referees. The scientific editor will handle the papers through the reviewing and scientific editing procedure and approve the finalized script for publication. We expect the reviewing and editing procedure to take about four to five months in the case of a paper requiring little revision. We are of course dependent on the goodwill of unpaid reviewers to achieve these targets.

You can keep track of this process through the online submissions package

Production

The Production Editor will write to the corresponding author notifying them of when the paper is due to be published. The paper will be copyedited and then sent to an external typesetter. Proofs will emailed to you. We do not generally send revised proofs to the author. The production process takes 6–8 weeks from acceptance to online publication.

Offprints

You will be emailed instructions on how to download a PDF of your paper from the online version of the journal. Paper offprints can be ordered; instructions will be sent with the proof email.

Keeping in touch

GSL produces a regular author email newsletter (about 6 times each year). If you would like to receive this, please contact our marketing department (marketing@geolsoc.org.uk). You do not have to be a published author to sign up. You can unsubscribe at any time.