If your paper is accepted you (or your employer) will be required to grant the Society an exclusive licence to publish and accept the terms and conditions for use of your final PDF.
If you have not already done so, we encourage you to register for an ORCID iD. You can use your iD to log into our submission system and many others. More information can be found on the ORCID website
All submissions to QJEGH should be made online via www.editorialmanager.com/qjegh
. Full instructions and a tutorial can be found within that site.
Before submitting a manuscript, it is recommended that you have the following to hand:
- all authors' first, middle names/initials and last names
- all authors' email addresses
- manuscript files in Word or RTF formats
- tables in XLS, CSV or DOC formats
- figures/images in TIF, EPS, PDF or JPG formats (see note on file size)
- supplementary data files
- covering letter (which the referees will see)
- abstracts of any related papers that you have in press or in review
It is a good idea to put all your files in one folder (and zip it if it is large).
Note that there is a file-size limit of 10 MB to keep the merged PDFs manageable for editing and review. If your files are bigger, please make smaller versions for review and we will request the high-resolution files off-system when your paper is accepted.
The submission package will guide you through the processes for submitting your files and confirmation/approval.
Normally papers should not exceed ten typeset pages, including references, tables and figures: there are c. 1000 words on a printed page. Papers longer than 12 pages require special editorial approval. Don't forget to make an allowance for figures and tables, and allow a quarter page for the title, authors and affiliations.
Papers should be arranged as follows:
- Title: brief and specific; followed by name(s) and address(es) of authors(including email address of corresponding author)
- Abstract: this must be intelligible without reference to the paper, and should not exceed 200 words. Figures are not allowed in the Abstract
- Main body of paper: subdivided into 1st, 2nd and 3rd order headings; omit heading 'Introduction'
- Acknowledgements (and funding)
- Appendices: see Supplementary Data
- References: in full; authors' names must be keyed as capitals and lower case
- Figure captions
- Figures (10 MB maximum) in separate files
Please submit the paper as single column double-line spaced text, line numbers down the left hand side are useful for reviewing purposes. Place every Figure and Table on separate pages along with the accompanying caption.
In the final typeset version the main text is in double column format. Final printed page size: 297 mm deep by 210 mm wide. Maximum final size of illustrations: 254 mm deep by 176 mm wide. Single column width: 84 mm. Mid-width figures (caption at side): 120mm. Number of words per page: 1100.
Tips for calculating length
Titles, authors and affiliations: for a short title and one author, allow 100 words; for a longer title and/or several authors and affiliations, allow up to 300 words.
Abstract: straightforward word count
Text: straightforward word count (1100 words = 1 page)
References: allow 50 references per page
Figures: single column – estimate ¼ or ½ page depending on depth of figure; for double and 1½ column figures – estimate ½ or 1 page depending on depth of figure. Landscape figures = 1 page
Figure captions: straightforward word count unless it is a 1½ column figure, in which case don't include caption in count.
Tables: across one column (max total 65 characters width including three character space between each column) – estimate ¼ or ½ page depending on length of table; across two columns – estimate ½ or 1 page depending on the length of the table. Landscape tables = 1 page.
In dealing with colour you have three choices.
- Submit figures in black & white and both the hardcopy and the online publications will be reproduced in black & white. For this option there is no charge.
- Submit figures in colour, and decline to pay for colour hardcopy during the submission process, and the hardcopy publication will be in black & white and the online in colour. For this option there is no charge, but you must ensure that your colour figures will be clearly understood when printed in both black & white and colour.
- Submit your figures in colour, and accept that you will pay for colour in hardcopy during the submission process. Your figures will then appear in colour in both the hardcopy and online versions of the journal issue. For this option there is a charge as detailed below.
Colour printing incurs extra costs, and like most publishers, we pass these costs to authors in order to keep the subscription price as low as possible. Society subscription prices are much lower than those of many commercial publishers.
For QJEGH the cost to authors is £500 for the first page within a paper, then £100 for subsequent pages provided the paper is no more than 8 pages in length.
The journal has a small annual budget to help authors with colour costs. The budget is controlled by the Chief Scientific Editor. Please contact the Production Editor if you have any queries.
You can, of course, have colour in the online version at no cost provided that we can use the same file for printing in black and white (i.e. we can just switch the colour off in the print version).
Open Access publishing
Authors may choose to make their article fully Open Access (sometimes called ‘Gold Open Access’) on payment of an Article Processing Charge. For Quarterly Journal of Engineering Geology and Hydrogeology the APC is £1600/$3200. Articles where the first author or at least half the authors are Fellows of the Geological Society are entitled to a £250 discount. There is a 50% discount for articles where all the authors are at a research institution in a developing country.
More information on the Society’s policy can be found at www.geolsoc.org.uk/open-access.
You can select Open Access when you submit your article online. You do not need to pay until after your article is accepted. There will be a link to the payment authorization form in the acceptance letter.
If you require Open Access but cannot pay the APC, the Geological Society also supports ‘Green Open Access’, where you can post your final post-refereed version of the article to a website or repository 12 months after the online publication date.
Authors must not post a typeset proof or final version to any website or repository unless the article is fully Open Access.
Technical Notes are short communications (normally six pages or less) that present updates to well-established work or principles, novel or emerging ideas, short case studies or the results of recently completed research, or ongoing work that is of immediate interest to the engineering geological and/or hydrogeological community. For an example, click here.
Photographic Features are intended to allow authors to produce articles that are driven by illustrations of features, processes, etc. and that will be of interest to the readership. Such Photographic Features should illustrate the exceptional, whether that exception is in relation to events, features, processes or the exceptional quality and/or observations made.
The balance between illustration and text is flexible but as a minimum the text must be sufficient to adequately describe the imagery, set it in context and draw some meaningful observations/conclusions regarding that which is illustrated. A Photographic Feature will not normally exceed six pages.
In almost all cases a location map will be required in a Photographic Feature.
Discussions should be succinct, written in an objective and scientific manner, and ideally about 1000 words in length. Discussions should be submitted online as described above. Please ensure that you include your own address and all the references that you cite, even if they were in the original paper.
For an example, click here
Discussions should add something to the debate and not be just an additional observation.
Refereeing and editing
QJEGH aims to review and publish papers as rapidly as possible. Authors for whom English is not their first language are strongly recommended to procure a thorough review of their papers by a native English speaker prior to submission. This should ensure that the publication of their paper is not delayed or, indeed, jeopardized by issues related to readability.
The scientific editor will send your paper to at least two referees. The scientific editor and the assistant scientific editors will handle the papers through the reviewing and scientific editing procedure and approve the finalized script for publication. We expect the reviewing and editing procedure to take about four to five months in the case of a paper requiring little revision. We are of course dependent on the goodwill of unpaid reviewers to achieve these targets.
You can keep track of this process through the online submissions package.
The Production Editor will write to the corresponding author notifying them of when the paper is due to be published. The paper will be copyedited and then sent to an external typesetter. Proofs will be sent to you by email. We do not generally send revised proofs to the author. The production process takes 6–8 weeks from acceptance to online publication.
You will be emailed instructions on how to download a PDF of your paper from the online version of the journal. Paper offprints can be ordered; instructions will be sent with the proof email.
The Geological Society endeavours to ensure that all images published contribute to the objectives of the individual papers in which they appear. In presenting pictures that illustrate a particular technical point it is recognized that authors select pictures from their own archives and from those of others.
Occasionally these may illustrate practices in respect of health and safety that may not conform to current best practice in the developed world. This may be due to the age of the particular picture or the region in which it was captured – in either case the near-impossibility of replacing it is recognized by a ‘hands-off’ approach to the inclusion or otherwise of such pictures.
The inclusion of such images should not be taken as an endorsement of the practices depicted by The Geological Society, the Authors or any other person or body.
The Professor W Dearman Young Author of the Year Award
Each year, the journal makes an award for the best paper from a young author. The prize is two years’ free membership of the Geological Society, an SP (or EGSP) of your choice and an invitation to join the QJEGH Board as a guest editor for one year.
The only criterion for the award is that you should have been under the age of 35 when the paper on which you were an author was originally submitted.
If you wish your paper to be considered for this award, please email your date of birth (and the title of the paper you wish to be considered for ) to email@example.com
Keeping in touch
GSL produces a regular author email newsletter (about 6 times each year). If you would like to receive this, please contact our marketing department (firstname.lastname@example.org
). You do not have to be a published author to sign up. You can unsubscribe at any time.