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Information for Authors


Key points to consider before you submit

Preparing your paper

Guidelines for preparing text and illustrations can be found in the box to the right of this page. Those apply to all GSL publications. Detail of page size, colour and OA costs, which are specific to this journal are below.

Language

We welcome papers from authors in all countries, but if you are not fluent in English please seek assistance before submission. There are resources to help ESL authors on our Useful links for Authors page, some of which are written in other languages.

Ethics

We expect all authors, reviewers and editors to comply with the Society’s Code of Publishing Ethics. Please ensure that you have read, understood and complied with this, particularly the sections on authors and sample collection. You will be asked to confirm this when you submit your paper.

Submission or publication elsewhere is not acceptable while your paper is under consideration for GEEA. Dual submission and publication are serious breaches of widely accepted publishing ethics.

The Society’s policy on corrections and retractions can be found in the CrossMark Policy

Publishing agreement and terms of use

If your paper is accepted you (or your employer) will be required to grant the Society an exclusive licence to publish and accept the terms and conditions for use of your final PDF.

  • You can reuse your figures and data without permission
  • You can post a your original version at any time
  • You can post the refereed manuscript version 12 months after publication
  • You can pay to make your paper Open Access (see below)
  • You cannot post the final PDF or proofs at any time unless you have paid for Open Access 

More information on the licence can be found on the Copyright and Terms of Use section.

More information on reusing your material can be found in the Permissions section.

ORCID

If you have not already done so, we encourage you to register for an ORCID iD. You can use your iD to log into our submission system and many others. More information can be found on the ORCID website.


Submission

All submissions to the GEEA should be made online via www.editorialmanager.com/geochem. Full instructions and a tutorial can be found are available.

You will need to register before submitting a paper. If you have previously submitted a paper, you should already be in the system.

Before submitting a manuscript, it is recommended that you have the following to hand:

  • all authors' first, middle names/initials and last names
  • all authors' e-mail addresses
  • manuscript files in Word or RTF formats
  • figures/images in TIF, EPS, PDF* or JPG formats
  • tables in XLS, CSV or DOC formats
  • appendices
  • supplementary data files
  • covering letter (which the referees will see)
  • abstracts of any related papers that you have in press (submit as supplemental files)
It is a good idea to put all your files in one folder. You can upload a ZIP file to the system and it will be automatically unpacked.

Note that there is a file-size limit of 5 MB to keep the merged PDFs manageable for editing and review. If your files are bigger, please make smaller versions for review and we will request the high-resolution files off-system when your paper is accepted.

The submission package will guide you through the processes for submitting your files and confirmation/approval.

Please submit the paper as single column double-line spaced text, line numbers down the left hand side are useful for reviewing purposes. Place every Figure and Table on separate pages along with the accompanying caption

Papers should be arranged as follows:
  • Title: brief and specific; followed by name(s) and address(es) of authors(including email address of corresponding author)
  • Abstract: this must be intelligible without reference to the paper, and should not exceed 200 words (100 for 'Specials'). Figures are not allowed in the Abstract
  • Main body of paper: subdivided into 1st, 2nd and 3rd order headings; omit heading 'Introduction'
  • Acknowledgements and funding
  • Appendices
  • References: in full; authors' names must be keyed as capitals and lower case
  • Tables
  • Figure captions
  • Figures (5 MB maximum) in separate files
  • Appendices
  • Supplementary Data
  • You can upload a ZIP file and the system will automatically unpack it

Page format

In the final typeset version the main text is in double column format. Final printed page size: 296 mm deep by 210 mm wide. Maximum final size of illustrations: 240 mm deep by 178 mm wide. Single column width: 85 mm. Number of words per page: 900.

Authors are encouraged to restrict their papers to a maximum of 12 journal pages, including figures, tables and references.


Tips for calculating length

Titles, authors and affiliations: for a short title and one author, allow 100 words; for a longer title and/or several authors and affiliations, allow up to 300 words.

Abstract: straightforward word count

Text: straightforward word count (1000 words = 1 page)

References: allow 40 references per page

Figures: single column – estimate ¼ or ½ page depending on depth of figure; for double and 1½ column figures – estimate ½ or 1 page depending on depth of figure. Landscape figures = whole page

Figure captions:
straightforward word count unless it is a 1½ column figure, in which case don't include caption in count.

Tables:
across one column (max total 65 characters width including three character space between each column) – estimate ¼ or ½ page depending on length of table; across two columns – estimate ½ or 1 page depending on the length of the table. Landscape tables = whole page.


Colour charges

Colour printing incurs extra costs, and like most publishers, we pass these costs to authors in order to keep the subscription price as low as possible. Society subscription prices are much lower than those of many commercial publishers.

For Geochemistry: Exploration, Environment, Analysis the cost to authors is £500 for the first figure within a paper, then £100 for subsequent figures provided the paper is no more than 8 pages in length.

You can have colour in the online version at no cost provided that we can use the same file as for printing in black and white (i.e. we can just switch the colour off in the print version).


Open Access publishing

Authors may choose to make their article fully Open Access (sometimes called ‘Gold Open Access’) on payment of an Article Processing Charge. For Geochemistry: Exploration, Environment and Analysis the APC is £1600/$3200.

Articles where the first author or at least half the authors are Fellows of the Geological Society are entitled to a £250 discount. There is a 50% discount for articles where all the authors are at a research institution in a developing country. 

More information on the Society’s policy can be found at www.geolsoc.org.uk/open-access.

You can select Open Access when you submit your article online. You do not need to pay until after your article is accepted. There will be a link to the payment authorization form in the acceptance letter.

If you require Open Access but cannot pay the APC, the Geological Society also supports ‘Green Open Access’, where you can post your final post-refereed version of the article to a website or repository 12 months after the online publication date.

Authors must not post a typeset proof or final version to any website or repository unless the article is fully Open Access.


Refereeing and editing

A member of the editorial board will send your paper to at least two referees. They will handle the papers through the reviewing and scientific editing procedure and approve the finalised script for publication. We request that referees complete their reviews within 4 weeks. We are, of course, dependent on the goodwill of unpaid reviewers to achieve these targets.

You can keep track of this process through the online submissions package.


Production

The Production Editor will write to the corresponding author notifying them of when the paper is due to be published. The paper will be copyedited and then sent to an external typesetter. Proofs will be placed on the Society's FTP site and you will be given full instructions on how to access them.

We do not generally send revised proofs to the author. The production process takes 6–8 weeks from acceptance to publication.


Offprints

You will be emailed instructions on how to download a PDF of your paper from the online version of the journal. Paper offprints can be ordered; instructions will be sent with the proof email.


Keeping in touch

GSL produces a regular author email newsletter (about 6 times each year). If you would like to receive this, please contact our marketing department (marketing@geolsoc.org.uk). You do not have to be a published author to sign up. You can unsubscribe at any time.