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Information for Authors in PGC Proceedings

Key points to consider before you submit

Preparing your paper
Guidelines for preparing text and illustrations can be found in the box to the right of this page. Those apply to all GSL publications. Detail of page size, colour and OA costs, which are specific to this publication are below.

We welcome papers from authors in all countries, but if you are not fluent in English please seek assistance before submission. There are resources to help ESL authors, some of which are written in other languages.

We expect all authors, reviewers and editors to comply with the Society’s Code of Publishing Ethics. Please ensure that you have read, understood and complied with this, particularly the sections on authors and sample collection. You will be asked to confirm this when you submit your paper.

Submission or publication elsewhere is not acceptable while your paper is under consideration for PGC8. Dual submission and publication are serious breaches of widely accepted publishing ethics.

Publishing agreement and terms of use
If your paper is accepted you (or your employer) will be required to assign copyright to Petroleum Geology Conferences Ltd and you will be required accept the terms and conditions for use of your final PDF.

  • You can reuse your figures and data without permission
  • You can post a ‘preprint’ at any time
  • You can post a ‘post-print’ 12 months after publication
  • You can pay to make your paper Open Access (see below)
  • You cannot post the final PDF or proofs at any time unless you have paid for Open Access

More information on the licence can be found in our section on Using the Lyell Collection.

More information on reusing your material can be found on our permissions page.


If you have not already done so, we encourage you to register for an ORCID iD. You can use your iD to log into our submission system and many others. More information is available on the ORCID website.

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All submissions to PGC Proceedings should be made online via Full instructions and a tutorial can be found within that site.

Before submitting a manuscript, it is recommended that you have the following to hand:
  • all authors' first, middle names/initials and last names
  • all authors' email addresses 
  • manuscript files in Word or RTF formats 
  • tables in XLS, CSV or DOC formats
  • figures/images in TIF, EPS, PDF or JPG formats (see note on file size)
  • supplementary data files 
  • covering letter (which the referees will see) 
  • abstracts of any related papers that you have in press
Submissions should not exceed 25 final printed pages in length, including all figures, tables and references. Please consult the PGC Technical Committee if a longer article is to be submitted.

It is a good idea to put all your files in one folder. You can upload a ZIP file to the system and it will be automatically unpacked.
Note: that there is a file-size limit of 10 MB to keep the merged PDFs manageable for editing and review. If your files are bigger, please make smaller versions for review and we will request the high-resolution files off-system when your paper is accepted.
The submission package will guide you through the processes for submitting your files and confirmation/approval.
Papers should be arranged as follows:
  • Title: brief and specific
  • Name(s) and full postal address(es) of authors
  • Email address of corresponding author
  • Abstract: this must be intelligible without reference to the paper, and should not exceed 200 words. Figures are not allowed in the Abstract
  • 5–10 Keywords (These will be used to assist the indexer when collating the book index.)
  • Main body of paper: subdivided into 1st, 2nd and 3rd order headings; omit heading 'Introduction'
  • Acknowledgements (and funding
  • Appendices: see Supplementary Data []
  • References: in full; authors' names must be keyed as capitals and lower case
  • Tables
  • Figure captions 
  • Figures (10 MB maximum) in separate files
  • You can upload a ZIP file and the system will automatically unpack it

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Page format

The final printed book will be double column, figures should thus be suitable for reduction to single (85 mm), mid-width (120 mm) or double (178 mm) column width. The maximum size of figures, after reduction, will be 178 mm wide by 255 mm deep. There are approximately 1300 words per page.

Please design your figures with these sizes in mind. We recommend supplying your figures at their finished, final size.

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Colour charges

Colour printing incurs extra costs, and like most publishers, we pass these costs to authors in order to keep the subscription price as low as possible. Society subscription prices are much lower than those of many commercial publishers.

For PGC the cost to authors is £500 for the first colour figure within a paper, then £100 for subsequent colour figures within the same paper.

You can have colour in the online version at no cost provided that we can use the same file as for printing in black and white (so that we can just switch the colour off in the print version).

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Foldout charges

The maximum size is 296 x 450 mm and the cost is £500 per foldout figure.

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Open Access publishing

Open Access

Authors may choose to make their article fully Open Access (sometimes called ‘Gold Open Access’) on payment of an Article Processing Charge. For PGC the APC is £2250. More information on the Society’s policy can be found on the Open Access page.

You can select Open Access when you submit your article online. You do not need to pay until after your article is accepted. There will be a link to the payment authorization form in the acceptance letter.

If you require Open Access but cannot pay the APC, the Geological Society also supports ‘Green Open Access’, where you can post your final post-refereed version of the article to a website or repository 12 months after the online publication date.

Authors must not post a typeset proof or final version to any website or repository unless the article is fully Open Access.

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Refereeing and editing

The editors will send your paper to at least two referees. The editors will handle the papers through the reviewing and scientific editing procedure and approve the finalised script for publication. We expect the reviewing and editing procedure to take about two to three months in the case of a paper requiring little revision.

We are of course dependent on the goodwill of unpaid reviewers to achieve these targets.

You can keep track of this process through the online submissions package.

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The Production Editor will write to the corresponding author notifying them of when the paper is due to be published. The paper will be copyedited and then sent to an external typesetter. Proofs will be placed on the Society's FTP site and you will be given full instructions on how to access them.

We do not generally send revised proofs to the author. The production process takes 6–8 weeks from acceptance to publication.

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You will be emailed instructions on how to download a PDF of your paper from the online version of the Proceedings (when it is first published online and again when the final paginated version is published).

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Keeping in touchAuthor newsletter - archive

GSL produces a regular author email newsletter (about 6 times each year). If you would like to receive this, please contact our marketing department. You do not have to be a published author to sign up and you can unsubscribe at any time.



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