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What happens next?


Once your application has been accepted, two Scrutineers will be appointed to assess your application and conduct your validation interview.

You will be told who they are and their affiliations prior to the interview. If you think there might be a conflict of interest, contact the Chartership Officer promptly. The Chartership Officer will ensure that the conflict is resolved either by changing the interviewer(s) or through discussion.

What the Scrutineers do

The Scrutineers will determine if you have the necessary geoscience/science knowledge and competencies for the area in which you work. They will look to see that you have demonstrated the use of these competencies in the design and execution of projects, including the collection of data and their use in the development of predictive models and problem solving.

Prior to the interview the Scrutineers will assess your documentation. If they determine that it lacks sufficient evidence of your competencies, they will postpone the interview and send your application back for strengthening. They may also request some additional information before agreeing to interview. Such requests are sent by the Chartership Officer, who does so on behalf of the scrutineers, and so a prompt response will avoid delays in any interview. For this reason please do not book time off until your interview is confirmed.

If your application is sent back, this will inevitably delay your assessment and subsequent Chartership election but it is done to ensure that your best case for Chartership is made.

Documents

Scrutineers may request that you bring to the interview a copy of any of your documents for proof or discussion.

For each document submitted, be sure you:

  • have fully up to date knowledge of the information and are conversant in it
  • can clearly state your role in the document production
  • do not rely only on your memory of previous work

A short presentation

Prepare a short presentation (typically 15 minutes) in which you showcase a project (or projects) or a piece of your work that demonstrates your fulfilment of the Chartership criteria.

  • Do not go through information that the Scrutineers will have already read - such as your career step by step, or the overview of the criteria.
  • Do focus your presentation on your best work as this will lead to a discussion around areas you are familiar.
  • Do practice your presentation beforehand with your colleagues and get their opinions on how it might be improved.

The presentation will normally be done via video conferencing using screen share. Please ensure that you are familiar with this feature on Teams or Zoom. It may be useful to do a trial run using the VC software which will be used prior to the meeting to ensure your presentation runs smoothly.


With the current difficulties of holding face-to-face meetings for Chartership, we are currently conducting Chartership interviews via video conferencing (Zoom or Microsoft Teams).

Approach the interview with a positive state of mind

Remember you already have two Sponsors who believe you are ready for Chartership and the Scrutineers have agreed that your application is worthy of interview - following a pre-interview assessment.

The interview should be a pleasant and positive experience although you should be prepared for searching questions. Remember that the Scrutineers are looking to determine what you know and how you are using your geoscience/science knowledge in your work. They are not specifically looking for what you don’t know.

Be confident and show your enthusiasm and in-depth knowledge of any work that you describe.

The interview format

The interview is scheduled for a maximum of two hours, starting with a short (15 minute) presentation. The presentation provides you with an opportunity to showcase your geological or scientific competencies through an explanation of a particular piece or pieces of work.

It also demonstrates your oral communication skills and serves to give the interview an initial focus. The presentation may, however, be extended through discussions with, and questions from the Scrutineers.

The format will be agreed at the start of the interview.

In all instances remember that you are applying for CGeol or CSci. Focus on demonstrating your geoscientific or scientific competencies rather than your competency to do your job, which might involve other things.


Following the interview the Scrutineers are required to complete a post-interview report.

The report provides comments on your performance with respect to each of the 7 Chartership competency criteria. For details of the criteria see the Overview of Competencies document in Annex A. Chartership is a ‘bar’ that has to be crossed and the Scrutineers are charged to decide if you have crossed it and also to provide you with advice based on their experience.

The recommendation

The report will have one of three recommendations: ‘Accept’, ‘Defer’ or (exceptionally) ‘Accept subject to' further information

Accept

If your application is recommended for acceptance you will be elected to CGeol or CSci at the next Council meeting. You will be informed of this through a letter from the Society’s President immediately following the meeting. You will also receive a note from the Chartership Officer which may contain comments and advice from the Scrutineers to help with your continued development.

Defer

If the recommendation is to defer your application you will be informed of this, following the Council meeting. Your application and the Scrutineers' reports will be sent to two other Scrutineers for review. Once the review is completed you will receive a letter from the Chair of the Professional and Chartership Committee with the final decision.

The decision letter will contain an explanation of the Scrutineers’ reasons for their recommendation and advice on how you might take things forward to a further application.

It is very important that deferred applicants discuss with their Sponsors/Mentors the advice provided by the Scrutineers in order to maximise their chances of success in a further application.

Accept subject to

The 'Accept subject to' recommendation is made if the Scrutineers believe your application is missing some information that you already have and which would justify your acceptance. You will be informed of what is required and will need to produce the information within a short period of time (up to 4 weeks).

Please note that this may delay your election date.

In all instances the Chartership Officer will be happy to discuss your application and the advice provided by the Scrutineers



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